1. Who we are

Space Event Rentals is responsible for the personal information described in this policy.

2. Information we collect

Depending on how you interact with us, we may collect:

• Your name, email address, telephone number, company name and job title.
• Event dates, locations, furniture requirements and other details you include in an enquiry.
• Our communications with you, quotations, booking details and service records.
• Website usage information, such as your IP address, device and browser information, pages visited and interactions with our website, where collected by the tools we use.

You may provide information through our website forms, advertising lead forms, email, telephone or other communication channels. An advertising platform may prefill a form using your profile information, but we receive that information when you choose to submit the form.

3. How we use your information

We use personal information to:

• Provide a catalogue or other information you request.
• Respond to enquiries and discuss your rental requirements.
• Prepare quotations and manage bookings, delivery, setup and collection.
• Maintain customer communications and service records.
• Understand website usage and measure advertising performance.
• Meet applicable legal and recordkeeping obligations.
• Send newsletters, product updates or promotional messages where we have the required permission to do so.

Requesting or downloading a catalogue does not, by itself, subscribe you to ongoing marketing communications.

4. Grounds for processing

We process personal information where permitted under applicable Saudi law. Depending on the circumstances, this may be based on your consent, the need to fulfil an agreement with you, a legal obligation, or another ground permitted by law.

Where processing relies on your consent, you may withdraw that consent by contacting us. Withdrawal does not affect processing carried out before your request.

Required form fields are identified when you submit a request. If you do not provide information needed to handle your request, we may be unable to provide the requested service.

5. Advertising lead forms

When you submit a lead form through an advertising platform, we receive the information you choose to provide and use it for the request described in that form, such as providing catalogue access or responding to an event enquiry.

The advertising platform also processes information under its own privacy policy. If a form asks for separate marketing consent, that consent applies to the communications described alongside it.

6. Who may receive your information

Authorised members of our team may access personal information when needed for the purposes in this policy. We may also use service providers that help us operate our website, host information, deliver email, manage enquiries or measure website and advertising performance. They may process information on our behalf to provide those services.

We do not sell or rent your personal information to other companies for their own marketing. We may disclose information where required by law or in response to a lawful request from a competent authority.

7. Cookies and website analytics

Our website may use cookies and similar technologies to support website functions, understand visitor activity and measure advertising performance. These technologies may collect information about your device, browser and interaction with our website.

You can manage cookies through your browser settings. Disabling some cookies may affect how parts of the website work.

8. Processing outside Saudi Arabia

Some website, email, analytics or advertising service providers may process information outside Saudi Arabia. Where a transfer or disclosure outside the Kingdom takes place, we handle it in accordance with applicable Saudi personal data protection requirements.

9. How long we keep information

We retain personal information only for as long as needed for the purpose for which it was collected, including handling enquiries, providing services and meeting applicable legal or recordkeeping obligations. When the information is no longer required, we delete or anonymise it as appropriate.

10. How we protect information

We use organisational and technical measures intended to protect personal information against unauthorised access, disclosure, alteration and loss. Access is limited to people who need the information for their work. No internet transmission or storage system is completely secure.

11. Your rights

Subject to applicable Saudi law, you may have the right to:

• Know how and why your personal information is collected and used.
• Access your personal information and request a copy of it.
• Request correction, completion or updating of inaccurate or incomplete information.
• Request destruction of information where the applicable conditions are met.
• Withdraw consent where processing relies on consent.

To make a request, email info@spaceeventrentals.com. We may need to verify your identity before responding. You may also raise a complaint with the Saudi Data & AI Authority (SDAIA) through its personal data protection channels.

12. Marketing preferences

You can stop promotional communications by using an unsubscribe option where one is provided, or by emailing info@spaceeventrentals.com. Opting out of marketing does not stop necessary communications about an enquiry, booking or service you requested.

13. Changes to this policy

We may update this policy when our practices or applicable requirements change. The latest version will be published on this page with its updated date.

14. Contact us

For privacy questions, requests or complaints, contact: